Swepio's bills of lading function will help you control goods in your shop warehouse and deliver goods from suppliers. To create a new bill of lading, follow the steps below:

  1. Go to 'Warehouse', the 'Bills of lading'
  2. Click the 'Create' button
  3. Assign products by clicking on '+ Assign products'
  4. In a new pop-up window, select the products and add them by clicking the '+' button.
  5. Enter the product quantity and price
  6. Select a supplier
  7. Enter the bill of lading number and date
  8. Select the 'Arrival date' information and enter the 'Shipment numbers'
  9. Click the 'Save' button

After you save the bill of lading, a new Create inbound allocation button appears. When you click it, the system will send this information to the Inbound allocations tool, which will search for warehouse storage zones and distribute goods in the warehouse.

NOTE: Once you've created a bill of lading, you can only make changes to it until it reaches the 'Checking' or 'Processed' status*.

*In Swepio, bills of lading have four statuses:

Arriving - this status is displayed when the goods are on their way, indicating that you have just created the bill of lading
Received - indicates that the goods have been delivered to your warehouse, implying that you manually changed the status of a bill of lading to received
Checking - status indicates that the system is looking for warehouse storage and distributing the goods, indicating that the inbound allocation has been created
Processed - this status is displayed when the goods have been distributed in your warehouse, indicating that the inbound allocation was confirmed

Arrival date information

This setting is used to show the arrival date in the webshop

  1. Supplier delivery terms are used in cases where delivery terms are agreed with specific suppliers, e.g. company "x" delivers the goods within 5 days, so 5 days will be added to the bill of lading date.
  2. Exact date allows you to specify the exact date on which the goods will be delivered, regardless of the supplier's deadlines. Let's say in such cases, when the supplier himself may be transporting goods from somewhere and we know that he will not deliver the goods according to the deadlines
  3. Don't show in catalog does not display any information in the webshop about incoming quantities from the related bills of lading

Bulk actions

Swepio allows you to edit multiple records at once. Follow the steps:

  1. Go to 'Bills of lading'
  2. Tick the checkboxes next to the records you want to manage in the list
  3. Select the appropriate action button:
    • Delete
  4. Confirm your action

Next step: Inbound allocation